Docs Help

Discover AITEZA

AITEZA is a secure, NDA-compliant AI tool that processes sensitive documents and provides validated, traceable knowledge, addressing the shortcomings of other AI tools by offering structured knowledge management.

This documentation provides an overview of the features and capabilities of AITEZA, including how to get started, manage datarooms, and use the AI tool effectively.

Why use AITEZA?

AITEZA helps you quickly turn your private documents and approved web pages into reliable answers. Instead of guessing or searching across folders, you ask plain questions and get responses grounded in the actual text—along with source snippets you can verify.

Use it to:

  • Summarize long reports or contracts

  • Extract key dates, decisions, or obligations

  • Compare versions of a document

  • Clarify unfamiliar terms in your own material

  • Prep for meetings by pulling highlights fast

Quick Start

  1. Decide: Do you need your own documents (Dataroom) or general knowledge (Casual Chat)?

  2. If Dataroom: Create a dataroom and upload a few core, clean documents first.

  3. Wait until processing finishes (you'll see status change / files listed as processed).

  4. Ask a focused question (e.g., "In project-plan.pdf, what are the Q4 milestones?").

  5. Refine with follow‑ups instead of starting over.

Choosing Between Dataroom and Casual Chat

  • Pick a Dataroom when you need trustworthy answers based only on your private files or approved crawled pages.

  • Pick Casual Chat for general brainstorming or quick Q&A with a couple of temporary uploads. You can’t mix them in one conversation. Start a new chat to switch modes.

Asking Good Questions

Better questions yield better answers. Aim for:

  • Specific target: "In risk_register.xlsx, list mitigations for data loss".

  • Clear action: "Summarize", "Compare", "Extract", "List key risks", "Outline steps".

  • Narrow scope: Reference a file name or a concept instead of the whole corpus.

Avoid questions like:

  • "Give me all the text of every document"

  • "Count how many times 'AITEZA' appears everywhere"

  • "List every document mentioning 'budget'"

Targeting Specific Files

Mention the file name to pull from it:

  • "In contract.docx, summarize termination clause."

  • "Compare proposal_v1.docx and proposal_v2.docx on pricing." If names are similar, add context ("the PDF version" or a folder hint). Use backticks for clarity.

Hybrid Search (Why It Matters)

AITEZA combines meaning (semantic) and exact word matching (keyword). This means:

  • You can find where a term is discussed ("Where is 'data residency' mentioned?")

  • Misspellings or wording differences are handled intelligently

  • Direct keyword queries still work if the term is unique

What AITEZA Won’t Do

To keep answers focused and reduce noise:

  • No full raw dumps of documents

  • No exhaustive corpus-wide term counts

  • No guaranteed complete listings of every matching file Instead, ask for summaries, explanations, comparisons, or locations of relevant passages.

Privacy & Trust

  • Your dataroom content is private to users with access rights

  • Answers in a dataroom are limited strictly to its content

  • Source snippets let you verify the answer instantly

  • General Casual Chat never sees dataroom data

Tips for Better Results

  • Start small: Upload a handful of high-quality docs first

  • Clean text is better than scanned images

  • Use follow-ups: "Expand on the risks you listed" instead of a new broad question

  • Combine semantic + keyword: "In strategy.docx, what actions support 'market expansion'?"

  • Break complex requests into steps

FAQ

Q: Can I ask for the full content of a file?
A: Request summaries or specific sections instead. That keeps answers concise and relevant.

Q: How do I make sure it looks at a specific file?
A: Include the exact file name (backticks help). Add context if names are similar.

Q: Why didn’t it list all documents with a word I searched?
A: Hybrid search ranks relevance; exhaustive lists are intentionally limited. Ask where the term is discussed and what is said.

Q: Can I mix Casual Chat and a Dataroom?
A: Not in one conversation. Start a new chat to switch.

Q: My PDF is a scan—why poor answers?
A: Scanned images need OCR. Use a text-based version if possible.

Q: How current is web content?
A: Only pages you explicitly added for crawling are considered; re-scan if content changed.

Next Step

Create a dataroom, upload 3–5 key documents, and ask your first focused question. Then iterate.

Last modified: 30 October 2025
Getting Started